Built for residential and commercial cleaners billing per visit, per square foot, or on a recurring contract.
Start a Cleaning Invoice →Opens with the cleaning lines already listed. Free, no sign-up, PDF download.
Cleaning invoices get short-paid for one reason more than any other: the client thought the add-on was part of the standard clean. Interior windows, inside the fridge, baseboards, and the oven are the four lines that turn a routine invoice into an argument, because every cleaning company draws the line between standard and deep in a slightly different place. The fix is not a better conversation — it is an invoice that lists the standard scope and the extras as separate lines, so the client can see what the base rate bought and what it did not.
The second issue is cadence. A recurring cleaning client billed once a month for four visits will pay a single invoice far more reliably than one billed four times, and your own follow-up time drops by three quarters. This template supports either shape: one line per visit with the service date in the description, or a single recurring line covering the period. Put the date range in the description no matter which you choose — a cleaning invoice with no service dates on it is the one that sits in accounts payable while someone tries to remember which month it covers.
Residential cleaning is usually flat-rate per visit, priced from bedroom/bathroom count. Commercial work is priced per square foot per month or on a monthly contract. Deep cleans, move-in/move-out, and post-construction are quoted per job or hourly with a stated minimum.
These are the lines this trade actually bills, the unit each is measured in, and what each one prevents. Every line below is optional — use the ones that match the job.
| Line item | Billed as | Why it belongs there |
|---|---|---|
| Standard clean — 3 bed / 2 bath | per visit | Name the property size in the line. It is what makes the flat rate defensible later. |
| Recurring service — biweekly, 4 visits (dates listed) | per period | One invoice per month beats four. List the service dates so AP can match it to the calendar. |
| Deep clean surcharge — first visit | per job | First-visit deep cleans take 2–3× the time. Bill it as its own line or it reads as a price hike. |
| Interior windows — 14 panes | per pane or per job | The single most common add-on dispute. Never fold it into the base rate silently. |
| Inside refrigerator / inside oven | per appliance | Both are excluded from a standard clean almost everywhere. Itemize them. |
| Move-out clean — includes cabinet interiors and appliance pull-out | per job | Move-outs are inspected against a landlord checklist. Spell out the scope you performed. |
| Cleaning supplies and consumables | per visit or pass-through | Only bill this if your quote said you would. Surprise supply lines get disputed. |
| Travel / trip charge — outside standard service area | per trip or per mile | State the mileage threshold. 'Trip charge' with no basis is the least-paid line in the trade. |
Nearly every unpaid or short-paid invoice in this trade comes down to one of these.
A downloadable template means fixing the layout, re-entering the formulas, and reformatting every time. This one fills in on screen, does the maths, and downloads a clean PDF — with the cleaning lines already listed.
Open the Cleaning Template →Go deeper
How to invoice for cleaning services →The full guide — rates, payment terms, deposits, and what to do when the invoice goes unpaid.
Your business name, contact details, and license or insurance number if you carry one; the client and the service address (they are frequently different for property managers); a unique invoice number; the service date or date range; itemized lines separating the standard clean from any add-ons; subtotal, tax if your state taxes cleaning services, and total; and payment terms. The service address and the service dates are the two fields cleaning invoices most often omit, and both cause approval delays.
Flat rate per job is better for residential work you have seen before — it rewards you for getting faster and clients prefer a known number. Hourly is the honest choice for first-time deep cleans, move-outs, and post-construction jobs where the scope is genuinely unknown, but quote an hourly rate with a not-to-exceed cap so the client is not signing a blank cheque. Many cleaners run both: flat rate for recurring accounts, hourly with a two-hour minimum for one-offs.
It depends entirely on your state. Cleaning services are taxable in some states (Texas, New York, Connecticut, and others tax residential or commercial cleaning under specific rules) and untaxed in many others, and a few tax commercial but not residential. Check your state's department of revenue rather than copying what another cleaner does — the rules are unusually inconsistent for this trade. This template lets you set any tax rate or leave it at zero.
Bill monthly in arrears with one line per visit and the date in each description, or a single line covering the period with the dates listed. Monthly beats per-visit for both payment reliability and your own admin time. Put your cancellation window on the invoice notes — a same-day cancellation you still paid a crew for is only billable if the policy existed in writing first.
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